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Job Description – Administration Associate

Position: Administration Associate

Location: Nashville, TN

Overview: We are looking for an experienced administrator to assist in coordinating various activities and certain organizational responsibilities of the company and its projects. The candidate must be proactive, organized and demonstrate good communication skills. In addition, the candidate must be willing to assist other team members in meeting the administrative and organizational needs of the company. The candidate must also have strong judgment, good time-management skills and be willing to work independently.

Main Responsibilities: As Administrative Associate, the candidate will primarily work with the Administration Manager as well as the COO, CCDO and EVP (Business Development) to assist in various aspects of the company’s functional areas, including business development, administration, office management, legal, and project financings.  Specific responsibilities include, but not limited to:

  • Work with the EVP, Business development in the continual update of the BD tracker ensuring timely updates
  • Efficiently manage the general administration and office organization, including but not limited to:
    • Greeting, welcoming and coordinating all visitors to the SRC reception
    • Answering the main SRC telephone and directing/taking messages as necessary
    • Execute, scan and file any executive documents, as necessary
    • Check, receive and review all Mail and deliveries (UPS/Fedex)
    • Submit invoices to Concur or to other work colleagues, as necessary
    • File away documents digitally and physically
    • Send mail out through USPS and Fedex
    • Organizing and tidying the two kitchens as well as restocking of supplies
    • Make sure all conference rooms, mainly board room, is straightened up and cleaned up each morning and throughout the day
    • Restock office supplies including printer supplies
    • Keep phone directory updated and distributed to employees.
    • Send visitor names down to the front lobby email address, asking them to add the names to their visitor list for the appropriate day/time
  • Assist in the administrative aspect of the closing of project financings, including any related filing
  • Help coordinate and compile quarterly Board of Director packets and as well as the scheduling of the Board meetings
  • Assisting where needed in support of the growth of the company and its asset portfolio

 

Reporting: The candidate shall report to the Administrative Manager.

Qualifications & Skills:

Education: College degree qualifications preferred

Required Experience and Skills:

  • 1-3 years of administrative experience in a growing company
  • Experience with a high volume and fast paced business environment
  • Pro-active, responsive and self-starter
  • Strong communication and organizational skills are essential
  • Accurate and strong attention to detail
  • Ability to work on multiple projects
  • Ability to work well and professionally with others

 

Compensation: Commensurate with experience.

Contact: Info@siliconranchcorp.com